Scout Assets helps your group keep track of every item of equipment,
from tents and trailers to first aid kits and activity gear.
Book equipment in and out, carry out stock checks, build reusable
equipment kits and prepare for camps using your phone, tablet or a
compatible handheld barcode scanner.
Everything runs securely inside your own Microsoft 365 SharePoint
environment, so your group always remains in control of its data.
Designed around the way Scout Groups actually manage equipment, helping leaders save time, reduce losses and prepare for activities with confidence.
Record everything your group owns, from camping equipment and catering gear to trailers, tools and activity resources.
Your equipment information stays inside your own Microsoft 365 SharePoint environment. No third-party database.
Designed specifically for Scouting, with features that support camps, events, programme delivery and everyday equipment management.
Scan equipment using your phone, tablet or a compatible handheld barcode scanner to speed up bookings and stock checks.
Whether you're preparing for camp, managing everyday equipment or carrying out annual stock checks, Scout Assets helps you stay organised.
Record every item your group owns with photographs, categories, serial numbers, purchase costs, replacement values and unique asset IDs.
Scan equipment using your phone, tablet or compatible USB and Bluetooth handheld barcode scanners for faster bookings and stock checks.
Book assets in and out, record who has borrowed them, capture digital signatures and maintain a complete audit trail.
Build reusable kits such as patrol boxes, catering equipment and first aid kits, while monitoring missing items and quantities.
Organise equipment into categories including Camping, Catering, Climbing, Administration and more for easier searching.
Find equipment instantly using asset number, barcode, serial number, asset name or category.
Create reusable equipment lists for camps, expeditions and events, then scan items as they are packed.
Carry out stock checks quickly using barcode scanning and email the results directly from the application.
Every booking, return, update and stock check is recorded, giving you a complete history for every asset.
Record purchase costs and replacement values to support insurance claims, budgeting and future equipment replacement.
Email booking summaries, stock check results and asset reports directly from Scout Assets.
All information remains securely inside your own Microsoft 365 tenant using SharePoint and Microsoft Entra ID authentication.
Scout Assets has been designed to be simple to deploy and easy to use. Once your licence has been purchased, you'll be managing your equipment in just a few straightforward steps.
Purchase your Scout Assets licence online. You'll receive everything needed to get started by email.
Your Microsoft 365 Global Administrator runs the supplied setup link once to prepare your SharePoint environment automatically.
Users simply sign in using their Microsoft 365 account. No additional usernames or passwords are required.
Add your equipment, organise it into categories, build kits, create pick lists and begin booking assets in and out immediately.
Unlike many cloud asset management systems, Scout Assets doesn't store your information in a separate third-party database.
Your equipment information remains inside your own Microsoft 365 SharePoint tenant.
Users authenticate using Microsoft Entra ID, removing the need for separate application passwords.
No local databases, no server maintenance and no software to install.
Use Scout Assets from any modern web browser on desktop, tablet or mobile.
No monthly subscriptions. No hidden charges. One affordable licence designed specifically for Scout Groups.
Scout Assets has been designed specifically for Scout Groups. No unnecessary features, no complicated setup and no expensive monthly subscriptions.
A clean, simple interface that volunteers can learn quickly without lengthy training.
Designed around the way Scout Groups manage equipment rather than adapting commercial warehouse software.
Uses Microsoft 365 authentication and stores your data within your own SharePoint tenant.
A low-cost two-year licence with no monthly subscription charges.
Everything you need to know before getting started.
Yes. Scout Assets is designed to work within your Microsoft 365 environment and stores your equipment information securely in SharePoint.
No. Scout Assets is supplied as a two-year licence with no monthly subscription fees.
Yes. Scout Assets works on desktops, laptops, tablets and smartphones using any modern web browser.
Yes. Compatible USB and Bluetooth barcode scanners can be used alongside phone and tablet camera scanning to speed up bookings and stock checks.
Your equipment information remains inside your own Microsoft 365 SharePoint environment. Scout Assets does not store your data in a third-party cloud database.
Yes. Additional user licences are available for larger Scout Groups, Districts and County teams.
Authentication uses Microsoft Entra ID and your data remains within your own Microsoft 365 tenant, protected by Microsoft's security platform.
Most organisations are ready to begin adding equipment within around ten minutes after running the setup wizard.
Join Scout Groups already simplifying equipment
management with Scout Assets.
From weekend camps to large district events,
Scout Assets helps volunteers spend less time
managing equipment and more time delivering
amazing experiences for young people.
Questions before purchasing?
support@scoutassets.org.uk
